If you want to get things done, you need to do task management. Yet many people don’t harness the global power of what is, pound for pound, perhaps the best time management tool on the planet. If you need to getting things done planner, you need to learn some techniques to help your task management. Below are effective task management tips.
Use Software Tools
Although you can manage the “productivity process” with pen and paper, task list software is much more effective. It allows you to sort and categorize in many useful ways, and it can also give you the ability to sync with mobile devices. So choose a work management software that is acceptable to you and figure out how to use all of its capabilities.
Many regular programs just mimic the written task list but don’t offer any real flexibility. Instead, consider using one of these cutting-edge software applications that allow you to filter and place tasks on “home lists” that are appropriate for the moment. Many people have used this and make tasks easier to do.
Divide Tasks into Batches
If you make a series of phone calls one after the other, you have an immediate effect. Similarly, it is much better to record 20 different things at once than to do them individually. Again, the new software’s sorting and filtering features make it fairly easy to create lists of similar tasks. This makes them easier to complete and creates the impression that progress is being made. One of the best strategies for achieving this goal is to ask yourself, “What could I do next before I do this task? This can be very effective.
Work Against the Clock
Everyone has an original pace of work, and some of the most obvious ways to get it done in a day is to increase that pace by working against the clock for modest periods of time. If you realize you can’t maintain focus, reduce the time or set it to just ten minutes and immediately increase it by five minutes. You may want to experiment with different time periods: longer in the morning when you are fresh and shorter during the day when you are tired.
Keep an Activity Log
First, it will probably tell you exactly how much you are getting, which is probably less than you think. Secondly, if you have an actual record of this time required to get the job done, you have an excellent resource in quoting the job’s components to clients or estimating how long it will take to finish the job. Of course, if you want to be productive, you need to use these plans. So don’t stop using them regularly, or you’ll end up going back to the arbitrary layout you used to create every day.